The right way to add new members to your forum

Adding members to your forum can be a source of renewal and new energy, but the process needs to be managed thoughtfully to maximize the probability of successful new member integration.  Consider following these steps:

  • In a forum meeting, get clarity on these questions: How many members do we want to add and when do we want them to join? Are we looking to enhance peer quality or diversity of perspectives or both? Are there any other demographic considerations (e.g., gender, industry, career stage, scope of responsibility)?
  • Appoint a forum member to serve as “point person,” managing the process of communication with potential candidates, and with Alumni Forum Services and your local club in sourcing candidates.
  • Decide how your forum will engage with candidates: over the phone, in coffees with selected members, and/or by inviting them to a partial or full meeting. Everyone needs to be clear on the process and time frame.  Ideally, at least a couple forum members will meet the candidate(s) before they attend a full forum meeting. Topics of discussion can include:
    • Member and candidate demographics/backgrounds
    • Forum experience to date and expectations/aspirations for the future
    • Reviewing the forum’s constitution or norms
    • Coordinating calendars: Determining when the candidate will attend their first meeting
  • Before the candidate attends a full meeting, arrange for them to have an orientation call with Alumni Forum Services to review forum principles and processes.
  • Select an integration exercise to use at the first meeting that the new member will be attending. Some ideas are available here.
  • To support the integration process, assign a “forum buddy” to every new member who will check in regularly in the first few months after joining. Also encourage other members to meet the newest members for coffee or a meal to get everyone connected as quickly as possible.

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